Shipping Administrator

We are looking for a proactive and detail-oriented Shipping Administrator to join our growing Stores team. This role focuses on managing inbound and outbound aircraft parts shipments while supporting stores and inventory functions within a fast-paced, compliance-driven aviation environment.

Key Responsibilities:

• Coordinate international shipments of aircraft parts, materials, and tooling

• Prepare shipping documentation (AWB, commercial invoices, packing lists, export & DG IATA paperwork)

• Liaise with purchasing, freight forwarders, couriers, and customs

• Track shipments and ensure timely delivery

• Manage AOG (Aircraft on Ground) urgent shipments

• Ensure compliance with aviation regulations and company procedures

• Update systems with shipment ETAs

• Goods receiving and documentation verification

• Stock control, shelf-life monitoring, and reconciliation

• Parts identification and traceability management

• Support stock takes and maintain accurate ERP records

Requirements:

• Experience in aviation stores, MRO, or aviation logistics preferred

• Strong knowledge of shipping and export documentation

• Familiarity with EASA/FAA Part-145 environment considered an asset

• Understanding of traceability and certification (EASA Form 1, etc.)

• Proficient in ERP systems, Excel, and Outlook

• Highly organised, detail-oriented, and able to work under pressure

• Good command of English

• Driver’s licence and forklift licence preferred (training provided)